FUNCTIONS IN SMARTDOK

Notice of deviation

In addition to HSEQ, quality deviations, environmental deviations and anything else you define as useful to you can be reported.

Building card reader

Registration box that can withstand all kinds of weather. Registers HSEQ cards.

Document Center

Simplifies the sharing of documents in the company.

Fuel consumption

Record the amount of fuel, including a report on recorded consumption on each individual machine in the selected period.

Allowance

Here you can enter the types of allowances you use.

Export to Excel and PDF

Most data can be exported to Excel and PDF.

Electronic crew list

Register via our robust building card reader or use a mobile phone.

Basis of invoice

Extract and process invoice basis for a project/sub-project, hours, machine hours, product consumption, production and routing.

Improvement proposal

Do you have something that you think could make your workplace even better? Submit suggestions to the management of your company through the app.

Photo documentation

Documents with pictures. Attach forms and checklists, GPS and road reference to the photos.

Geofence

Easier to ensure correct information in your electronic crew lists.

GPS tracking

GPS tracking in pictures, forms, rowing lists, crew lists.

Groups

Create groupings of employees. Enter wage types, allowances, unit allowances and per diems.

HSEQ

The smartest way to keep an overview, register deviations, comply with and follow the requirements within HSEQ.

HSEQ Handbook

HSE Handbook available on mobile, user-friendly, easy to get started with, and which will be of great help with the important HSEQ work.

Information board

Information board that appears on the web and in the app, where your company can distribute information to employees.

Integrations

SmartDok has integrations and file exports to most financial and accounting systems.

Calculated consumption

Calculate consumption of time by activities.

Competence overview

Enter competences for each individual employee, including notification when competences expire. Download the competency overview.

Driving record

Simple reporting of car use at work, use the app to calculate mileage, expenses etc.

Quality deviation

Report and process deviations via mobile, tablet and PC.

Payroll and accounting

Via our integrations you can export salaries and accounts.

Template library
for HSEQ

As part of HSEQ Pro, we offer a template library of various checklists that our customers can easily download to their accounts and use directly, or adjust according to their own needs.

Crew Lists – Muster Lists

This list can be used in an emergency. It gives admin, project admin or boss the opportunity to quickly find out who is on the project.

Crew lists – External report access

Create a login for external clients who need access to attendance lists for individual projects.

Machine service

Receive notifications for periodic maintenance, periodic vehicle checks and errors/deficiencies.

Machine hours

Registering machine hours on specific machines and each individual project gives you complete control.

Machine hours report

Compile information about the machine hours, group by a number of characteristics.

Mass transport

Reporting and overview of masses driven to and from projects.

Orders

Gives you full control over the status of assigned tasks.

Overtime

Register overtime hours and have full control over the use of time.

Period registration

The logged-in user can record hours/absences on himself over a period.

Period display

Information about a specific form (template). You can then easily compare and get an overview of all forms in one screen.

Positive observation

Do you want to brag about something positive that has been done in the workplace? Do it via the app!

Project dashboard

Take the pulse of the project with the Project dashboard in SmartDok.

Push notification

Push notification that informs the user of changes to submitted time registrations, as well as a reminder to register hours.

Report on adverse events

Report and deal with this via mobile, tablet or PC.

Reporting

Invoicing basis, weekly views, summary reports, documentation/photo reports, cost report, product consumption, mass transport etc.

Register hours and absences afterwards

You can set the number of days that employees are allowed to register back in time before they are locked out.

Registration reminder

A daily notification sent out to remind you to register working hours.

Resource planner

The employees can easily see where they will be in the future via mobile or PC.

Work Routes

Reporting and overview of plowing/spreading with regard to time use and documentation.

Signature client

External signature from the client, free function in time registration.

Safe Job Analysis (SJA)

Systematic and step-by-step review and assessment of risks with signing by participants.

Form on project

Link between forms and projects. This means that an employee can only fill in a form against the selection of projects that you have predefined.

Form builder

Super easy way to create your own customized forms and checklists.

Hide hours approved

Admin can hide hours from BAS, project admin and  administrator approved by managers to ensure all hours are checked and approved.

Infection control

HSEQ Pro customers have the opportunity to report unwanted incidents regarding recommended and imposed infection control measures on the construction site.

SMS notification

Send out an SMS to employees in the company if necessary.

Phone list

Internal phone list on the app where the employees can look up the phone number and email address of all registered employees in the company.

Availability time

Get the full overview of the drivers, and control the maintenance.

Hour bank

A smart solution for collecting and using working hours.

Time report

Compile information about working hours in a simple way.

Register Work hours

Time management in real time via app and PC.

Time registration proposal

Enter start and end times for each day of the week. You can also enter a lunch break and its duration.

Transport list

Use your mobile phone to register transport lists and product consumption

Forced comment

Forced comment per wage type and additional wage type. E.g. when carrying out overtime, it may be good to include a comment, “agreed with the immediate manager”.

Tool overview

Overview of which tool you have and where it is located.

External subcontractor functionality

Via a separate app, subcontractors can register electronic crew lists.

Subproject

Easily add an unlimited number of subprojects to all your main projects.

Product consumption

Register consumption of material against project/sub-project.

Production

Record production quantity.

Notification in case of expired competence

You can decide who should be notified when competence has expired.

Road reference

GPS coordinates and road reference (NVDB) on photos you take in SmartDok.